Candidate Consent (CCPA and GDPR) NinjaHire is designed to make sure all outreach follows global privacy standards. We manage consent in these steps:
Legitimate Interest: Under privacy laws, we can send an initial email to a candidate about a job that matches their background without prior opt-in.
The Action Trigger: When a candidate clicks a link or replies to a message, the system treats this as consent to move forward with the next steps like screening.
The Florida Rule: Florida has very strict laws for automated calls. NinjaHire automatically flags these candidates and stays on email only. We do not call or text them without a recorded consent form.
Opt-Out Rights: Every email, text, or voice message includes a clear way to opt out. These requests are processed immediately.
Email Outreach Rules The first recruitment email is compliant as long as it is about a real job, the data comes from a safe source, and there is an opt-out link included. Further consent for AI interviews is gained as the candidate chooses to interact with the system.
Professional Profiles and Data Enrichment Many recruiters use tools like LinkedIn Recruiter Lite alongside our platform. Here is how we handle that data:
Profile Visibility: Recruiter Lite shows you work history and skills for people in your network.
The Waterfall Model: NinjaHire identifies contact info using several sources that are not usually available on standard profiles. This is a key reason recruiters use our interface.
Enrichment Credits: Private details stay hidden in our system until you use an Enrichment Credit to unlock them.
Vetting First: You can see the AI Fit Score and a snapshot of a candidate’s strengths before using a credit. This ensures you only spend credits on candidates who are already validated for the role.